Manages virtual data rooms for client transactions and internal projects, including setup, permissions, document upload, indexing, quality checks, redaction, user support, reporting, closure, archiving, and audit logs. Ensures secure handling of confidential information and regulatory compliance while supporting legal teams, clients, and advisors. Contributes to improving data room processes and tools.
Job Purpose
Smart. Bold. Together. We Are Freeths.The Data Executive will manage the setup, administration, and support of virtual data rooms for client transactions and internal projects. The role ensures secure, accurate, and efficient handling of sensitive documents, supporting legal teams and clients throughout the process.
Key Responsibilities- Set up and configure virtual data rooms, including structure, permissions, and access controls
- Upload, organise, index, and quality-check large volumes of confidential documents
- Redact sensitive information in line with firm guidelines
- Provide user support and basic training to internal teams and clients
- Monitor data room activity and produce usage reports
- Manage data room closure, archiving, and audit logs
- Ensure compliance with data security, confidentiality, and regulatory requirements
- Contribute to continuous improvement of data room processes and tools
- Experience managing virtual data rooms (e.g. Intralinks, Datasite, HighQ, Ansarada)
- Strong understanding of data security and confidentiality
- Excellent attention to detail and organisational skills
- Strong communication and user support skills
- Ability to manage multiple projects in a fast-paced environment
- Proficiency in Microsoft Office (Word and Excel)
- Client-focused with a proactive approach
- Digital Document Services Lead
- Legal teams and support staff
- External clients and advisors
- Risk & Compliance and IT teams
No Recruitment Agencies Please
Become part of the team at Freeths.
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Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.
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