Apprenticeship supporting day-to-day HRIS (HiBob) administration, data governance, integrations, data clean-up, audits, and reporting. Work with HR and Data teams to maintain data quality, document integrations, handle user access, respond to queries, and support workforce metrics and job levelling.
We’re looking for an HRIS Systems & Data Apprentice to join our Human Resources team in Bristol, supporting the day-to-day running and continuous improvement of HiBob (our HRIS platform) following the merger of adm and Indicia.
This is a hands-on apprenticeship where you’ll learn by doing—building practical capability in HR systems administration, people data governance, and reporting. You’ll work closely with HR colleagues and partner with our Data & Business Analytics team to help ensure HR data is accurate, consistent, and useful for decision-making across the organisation.
Key Responsibilities
- Learn how HiBob is configured and used across adm Indicia, supported by system super users
- Help maintain data standards (field definitions/naming conventions) to ensure consistent employee records
- Support user access and permissions processes in line with governance guidelines
- Stay up to date with HiBob releases and help assess new features for adoption
- Build understanding of how HiBob integrates with other tools (payroll, ATS, finance, analytics)
- Help document and monitor integrations, keeping the integration map and workflows up to date
- Identify and flag integration issues, escalating and supporting resolution with guidance
- Support structured data clean-up across current and historical employee records
- Help consolidate employee and leaver data from legacy sources into HiBob accurately
- Monitor data quality (gaps, duplication, inconsistencies) and escalate for resolution
- Support data audits and ongoing data quality processes
- Ensure all data handling aligns with GDPR and internal data protection policies
- Assist with building/maintaining dashboards and regular people reports in HiBob and connected tools
- Respond to straightforward ad-hoc reporting requests (People/Finance/Leadership), escalating complex queries
- Support reporting on headcount, attrition and workforce metrics, tailoring outputs for different audiences
- Support the job levelling programme by maintaining accurate job and level data in HiBob
- Build relationships with HRBPs, Payroll, IT and Finance to understand how each team uses people data
- Handle day-to-day HiBob queries from colleagues, escalating where needed
- Support HR colleagues by sharing learnings and improving platform understanding across the team
Skills, Knowledge & Expertise
- Interest in HR systems/HR tech/people data (HRIS experience helpful, not required)
- Data-accurate and detail-focused, comfortable with numbers
- Excel proficiency (basic formulas) and willingness to develop skills
- Clear written and verbal communication
- Collaborative and curious, confident asking questions and learning on the job
- Discreet and trustworthy with confidential data (GDPR-minded)
- Desirable: exposure to HiBob, understanding of system integrations/data flows, relevant admin/HR/data experience, and reporting tools (e.g. Power BI)
Equal Opportunities
adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.
About
As a next-generation brand activation agency, adm Indicia's purpose is to simplify our clients’ below-the-line marketing, build sustainable ROI and engage their customers across the path to purchase. Everything we do is optimised through leading strategic capability and actioned through executional excellence.We transform marketing compromise into a powerful co-promise, creating and activating meaningful brand experiences that drive ROI. Brands have had to juggle multiple agencies, struggle to see value in ever-increasing customer data, and deliver disconnected digital and physical experiences – just some of the compromise frustrating marketing for too long. With joined-up strategy, execution and seamless activation, our combined expertise means we can help brands deliver impact through every stage of the customer journey.Founded in 1992, we have a global footprint with 46 offices in 33 countries, allowing us to deliver local activation of global strategies for brands across the world. Recognized with a platinum rating by EcoVadis for sustainability, we are experts at identifying the most impactful and sustainable solutions for over 800 brands around the globe.
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