Office Administrator

• Global opportunities that help you grow beyond borders.
• The chance to be part of a diverse, forward-thinking, and internationally connected team.
• Access to LinkedIn Learning platform and internal talent development programs to encourage and support your professional and personal development.
• Hybrid work model with a modern workspace in Kaunas (Kauno Dokas).
• Additional Health Insurance and Pension Accumulation.

Learn More Here: https://www.dematic.com/en-gb/about/careers/

The monthly pay range for this role is estimated to be €1700-2200 gross (final compensation will be determined based on your competencies and experience).

About Dematic
Dematic is a global leader in intelligent intralogistics and material handling solutions. With a rich history of innovation and a commitment to excellence, we provide cutting-edge technology and expertise to optimize our clients' supply chains. We offer an inclusive and collaborative work environment where employees can thrive and make a meaningful impact.

What will you do in this role?

• Provide day-to-day administrative and secretarial support to the local manager and all Dematic teams in Lithuania.
• Support project execution teams with working time declaration and monthly reporting.
• Keep and update personnel and financial records, including payroll, travel logs and related documentation.
• Record holidays, absences, and ensure return-to-work documentation is completed.
• Administer local Health & Safety system and related documentation portal.
• Support the local team, HR and Global Mobility with visa applications, work permits, job site access, and travel declarations to ensure compliance with legal requirements for posted workers.
• Arrange business travel for the team (flights, hotels, transfers, car hire, etc.) while following company travel policies and cost recommendations.
• Book courier services, catering, and lunches for meetings or visiting guests.
• Help organize team events, internal and external meetings, and other office gatherings.
• Maintain office systems (filing, printing, communication tools), keep stationery and essential work clothing / PPE stocked.
• Oversee office facilities and make sure all health and fire safety requirements are followed. Liaise with local suppliers and building service providers for ongoing facility needs.
• Manage company credit card expenses for the local branch, ensuring purchases follow policy, costs are controlled, and expense reports are completed accurately in timely manner.
• Collect and share local updates and news for company briefings and internal communications.

What are we looking for?

• Educated to degree level (bachelor’s degree or higher) in Business Administration, Economics or related discipline.
• Proven experience as Office Administrator / Team Assistant, preferably within the international environment.
• Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Experience maintaining accurate records and handling administrative documentation, including personnel and financial data.
• Familiarity with Lithuanian labour regulations and basic accounting rules.
• Familiarity with local Health & Safety regulations. 
• Experience organising business travel is highly desirable.
• Excellent communication and interpersonal skills, with a collaborative mindset.
• Ability to work independently and proactively.
• Organised and detail-oriented approach.
• Ability to manage multiple priorities effectively.
• Full working proficiency in Lithuanian and English.