Provide contract lifecycle and administrative support to the Regional Legal Counsel: draft and track agreements, maintain matter files, operate the legal control desk and ticketing system, support CLM/Adobe Sign/D365 rollouts, manage external counsel coordination, maintain trackers and KPIs, and perform general legal administrative tasks.
1. Contract Management
Lifecycle.
- Support the contract lifecycle,
assisting with drafting from approved templates, formatting, version control,
amendment, release, and quality control for agreements entered into by CIMMYT
with national and international public and private entities, under the
direction of the Regional Legal Counsel and in coordination with the Operations
Legal Counsel at HQ Legal.
- Perform contract management activities
(intake, verification, follow-up of documents, signature preparation, and
processing (Cover Sheet Preparation and Adobe Sign process) and execution
tracking through the CLM.
2. Regional Legal
Control Desk.
- Maintain matter files, records of
regional agreements and host country instruments, and version histories,
observing the Department's confidentiality and need-to-know protocols.
- Operate the regional legal control
desk assigning, following up, and processing tickets and requests through the
Department's systems.
- Support the updating, creation, and
implementation of processes, practices, guidelines, procedures, and workflow
optimization that improve the day-to-day efficiency of the legal function and
advance the Regional Legal Operating Model.
- Support the rollout and adoption of
Legal Department tools (Ticketing System, CLM, Adobe Sign, D365) within the
region and among internal clients, including workflow automation.
- Support the maintenance of processes,
KPIs, and dashboards that enable accurate and timely service and the continuous
improvement of CLM processes, including automation and reporting.
3. Regional Legal
administrative Tasks.
- Provide administrative and document
support to the Regional Legal Counsel across the regional portfolio.
- Assist with coordination of external
counsel: assembling instruction packages, collecting documents, tracking
deadlines, and monitoring invoices and fee follow-up, under the direction of
the Regional Legal Counsel.
- Maintain trackers of regional
deadlines, renewals, and obligations, and provide timely reminders.
- Prepare agendas, attend meetings, take
minutes, capture and follow up on action items, and prepare briefing materials
for participants, coordinating across time zones with HQ Legal.
- Maintain lists, status charts, and
matter/agreement data integral to the Department; curate agreement and document
databases.
- Track and report a high volume of
tasks daily through the Department's dashboards and KPI tools to support
progress updates to relevant areas.
- Carry out administrative tasks
including expense reports, payment processing, travel arrangements, advances,
accommodation, and documentation; liaise with Procurement on services,
purchases, equipment, and supplies for the Department.
- Provide
other support as directed by the supervisor.
Requirements
- A law degree from a reputable
university.
- Minimum of 3 years' experience in a
legal support, paralegal, or contract administration role in a company, law
firm, or international organization.
- Full professional proficiency in
English (minimum C1 CEFR; test administered).
- Proficient computer skills (at a
minimum Microsoft Office and Adobe Acrobat); familiarity with CLM systems
(ICERTIS an advantage) and willingness to learn and master new tools.
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