The Office Manager is responsible for administrative support, organizing office operations, managing vendor relationships, and coordinating with HR and IT departments.
Job Summary:
The Office Manager plays a critical role in ensuring the smooth and efficient day-to-day operations of our offices and supporting our fast-paced financial technology environment. This role requires a proactive, detail-oriented professional who can manage administrative processes, support compliance and vendor management, and coordinate cross-departmental communication.
Roles & Responsibilities
- Serve as the first point of contact for internal and external inquiries.
- Oversee daily office operations, including facilities management, supplies, and equipment maintenance.
- Manage relationships with vendors, service providers, and landlords, ensuring all contracts and agreements are up to date.
- Coordinate with IT and security teams to maintain a safe and efficient working environment.
- Assist the finance team with expense tracking, invoice processing, and petty cash management.
- Maintain organized records of company documentation, vendor contracts, and employee files.
- Organize company meetings, events, and training sessions.
- Provide administrative support to the executive team, including scheduling, travel arrangements, and correspondence.
- Assist in coordinating cross-functional projects and internal communications.
- Prepare reports, presentations, and documentation for management as needed.
Required Qualifications
- 3–5 years of experience as an Office Manager, Administrative Manager, or Operations Coordinator
- Excellent time management skills and ability to multi-task and prioritise work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Proficient in MS Office
- Knowledge of basic accounting, data and administrative management practices and procedures
- Fluent English language skills
Top Skills
MS Office
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