The Office Manager will support daily operations, manage schedules, handle communications, and oversee office supplies and staff in a dynamic environment.
Joining Henley & Partners
As the leading global citizenship and residency advisory firm for over two decades, Henley & Partners helps clients navigate the complex landscape of investment migration and citizenship planning.
Why Choose Henley & Partners?
- Global Impact: Make a difference by helping individuals and families access new opportunities and secure a brighter future through alternative citizenship and residency options.
- Cutting-Edge Expertise: Join industry pioneers providing innovative solutions and exceptional service through an extensive international network.
- Dynamic Culture: Work in a multicultural and inclusive environment with over 40 offices worldwide, fostering collaboration and personal growth.
- Continuous Learning: Benefit from ongoing professional development, training programs, and industry conferences to enhance your skills.
- Impactful Projects: Engage in high-profile projects that shape the future of investment migration and global mobility.
- Work-Life Balance: Enjoy flexible working arrangements and benefits that support your well-being.
...but that's enough about us, let's talk about you!
We are seeking a dedicated Office Manager to provide essential administrative and clerical support to ensure the smooth operation of our office. The ideal candidate will have proven experience in administrative roles, exceptional time management skills, and the ability to multitask and prioritize effectively. This position requires a proactive individual who thrives in a dynamic environment and takes ownership of responsibilities with a high degree of accountability.
Key Responsibilities:
- Supporting daily office operations through filing and scanning, coordinating schedules, and handling document collections
- Overseeing the team's schedule, including meeting coordination, travel logistics, and expense administration
- Managing incoming calls, greeting and assisting visitors, and maintaining a professional and well-organized reception area
- Monitoring stock levels and managing orders to ensure adequate office supplies at all times
- Coordinating the management, documentation, and ongoing administration of Introducers and affiliated counterparties
- Maintaining vendor relations, negotiating agreements, and supervising office expenses
- Handle incoming and outgoing mail, coordinating courier services, and facilitating internal communications
- Tracking and reporting office expenses, supporting budget planning, and managing petty cash
- Supervision of the cleaning staff to maintain compliance with the established cleaning schedule
- Verifying and overseeing the timely initiation of payments
- Conduct payroll processing with accuracy and timely delivery
- Providing backup support to colleagues as needed
Qualifications required:
- Proven experience of at least 1-2 years in administrative/office management roles
- Undergraduate degree in business, economics, marketing or other related field
- Strong written and verbal communication skills - English Full Professional Level required
- Proficient with Microsoft Office Suite and Adobe Acrobat
- Ability to maintain confidentiality and handle sensitive information
- Strong problem solving skills and attention to detail
- Friendly and approachable, with a positive attitude
Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development.
If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today.
Top Skills
Adobe Acrobat
Microsoft Office Suite
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