The Zonal MERL Coordinator will oversee MERL technical initiatives across projects, ensuring quality, compliance, and effectiveness. Responsibilities include designing M&E frameworks, implementing monitoring systems, analyzing data, and facilitating training. The role demands collaboration with stakeholders, capacity building, and promoting ethical standards in MERL practices.
The position holder will coordinate MERL technical initiatives to all
projects (grants and sponsorship funded) in the Program Implementation Area, mainly
in ensuring quality MERL initiatives in grants and SPAD projects in all their
circles from the design, planning, implementation, and the
transit phase as per project duration, and lead routine monitoring
of project’s relevance and coherence in accordance to local government and the
community. The position holder is responsible to develop and implement M&E framework
and the M&E plans. He/She will lead documentation of learning from the project
processes and tracking adaptability of the projects’ existing data collection
tools for the grants and sponsorship projects within the location. Further the
position is to ensure MERL ethics and safeguarding ethical standards are
adhered. He/She will also ensure thorough qualitative and quantitative data analysis
and reporting, and at most ensure PMERL systems inputs and usage.
Responsibilities
MERL Design and Planning
· Coordinate
technical revisions and adaptation of log-frames, theories of change and
M&E frameworks and plans for grants and sponsorship projects .
· Design and roll-out M&E tools for tracking outputs and results for Project and the Multi Year SPAD indicators, including coaching and providing capacity building to partners staff to use the tools.
· Support business development department in proposal design through consultation with community members to identify cultural and social norms that perpetuate inequalities between girls and boys. Map required interventions in resolving them that will fit to the Global priorities of the country strategic plan
· Develop Terms of references for location-based studies and evaluations, with clear objectives, evaluation questions, and questionnaires, that adheres with Ethical and MERL standards be it internal or external evaluation.
· Work closely with project and support staff to ensure adequate budget allocation for monitoring activities in Rukwa for sponsorship and grants projects.
· Design and roll-out M&E tools for tracking outputs and results for Project and the Multi Year SPAD indicators, including coaching and providing capacity building to partners staff to use the tools.
· Support business development department in proposal design through consultation with community members to identify cultural and social norms that perpetuate inequalities between girls and boys. Map required interventions in resolving them that will fit to the Global priorities of the country strategic plan
· Develop Terms of references for location-based studies and evaluations, with clear objectives, evaluation questions, and questionnaires, that adheres with Ethical and MERL standards be it internal or external evaluation.
· Work closely with project and support staff to ensure adequate budget allocation for monitoring activities in Rukwa for sponsorship and grants projects.
MERL Implementation
· Support
roll out of MERL systems , including capacity building to staff to
update data in the system and produce quarterly monitoring reports as generated
from the system.
· Lead use of MERL system to track SPAD and projects’ outcomes performance indicators; develop and review indicator’s performance from MERL to share to management meetings and programme platforms.
· Rollout project and SPAD results frameworks, M&E frameworks, and M&E plans in line with MERL standards .
· Consult relevant technical leads at Country office and work with implementers to ensure quality project implementation in alignment with country programme quality & influencing plans and appropriate approaches.
· Roll out M&E tools as required for the active projects in the implementation area, including coaching and providing capacity building to external and government stakeholders who are directly involved in projects work.
· Lead Coordination and implementation of VSLA/YSLA Health checks exercise, champion of change feedback assessment and implementation of the safeguarding assessment.
· Ensure timely and accuracy data collection with quality acceptable for input in the project database including specific project MIS SAVIX and MERL system.
· Updating the gender transformative marker based on agreed timeline from design, implementation to end line.
· Periodic analysis and tracking, and updating of objectives, outputs, activities, indicators, and results efficiently over the life of the project;
· Coordinate and supervise data collections for both internal and external evaluations, to ensure project standards and MERL standards are followed by the external evaluators.
· Follow up implementation of evaluation recommendations by implementers.
· Lead use of MERL system to track SPAD and projects’ outcomes performance indicators; develop and review indicator’s performance from MERL to share to management meetings and programme platforms.
· Rollout project and SPAD results frameworks, M&E frameworks, and M&E plans in line with MERL standards .
· Consult relevant technical leads at Country office and work with implementers to ensure quality project implementation in alignment with country programme quality & influencing plans and appropriate approaches.
· Roll out M&E tools as required for the active projects in the implementation area, including coaching and providing capacity building to external and government stakeholders who are directly involved in projects work.
· Lead Coordination and implementation of VSLA/YSLA Health checks exercise, champion of change feedback assessment and implementation of the safeguarding assessment.
· Ensure timely and accuracy data collection with quality acceptable for input in the project database including specific project MIS SAVIX and MERL system.
· Updating the gender transformative marker based on agreed timeline from design, implementation to end line.
· Periodic analysis and tracking, and updating of objectives, outputs, activities, indicators, and results efficiently over the life of the project;
· Coordinate and supervise data collections for both internal and external evaluations, to ensure project standards and MERL standards are followed by the external evaluators.
· Follow up implementation of evaluation recommendations by implementers.
Evidence
and Results Based Reporting
· Assist
with timely and high-quality narrative reporting for both project and Multiyear
SPAD (monthly, quarterly, and final) and submit to MERL Manager.
· Lead project’s (Projects and SPAD) beneficiaries counting Data quality assurance and development of related report.
· Organize result dissemination workshop at community levels. Updating of Learning tracker which are very useful in tracking and documentation.
· Every year, Collect and document the Most Significant Change stories as a result of each project implementation (Projects and SPAD) and share to MERLCO for further review and publication processes.
· Together with the project coordinator, organize reflection and feedback meetings with project beneficiaries of the project’s implementation areas
· Contribute in the internal reporting process to the Country Office.
· Lead project’s (Projects and SPAD) beneficiaries counting Data quality assurance and development of related report.
· Organize result dissemination workshop at community levels. Updating of Learning tracker which are very useful in tracking and documentation.
· Every year, Collect and document the Most Significant Change stories as a result of each project implementation (Projects and SPAD) and share to MERLCO for further review and publication processes.
· Together with the project coordinator, organize reflection and feedback meetings with project beneficiaries of the project’s implementation areas
· Contribute in the internal reporting process to the Country Office.
Learning
and Knowledge Management
· Track
projects’ learning as per GH learning trackers and develop and Project specific
dissemination plan to ensure achievements of both grants and sponsorship
projects are widely shared locally and internationally.
· Every quarter use a GLH Learning trackers to document on positive and negative impacts the project interventions has realized across the intervention communities and share.
· Provide appropriate information on the project(s) to facilitate effective engagement with donor and authorities from multiple level of Tanzania government as required. He/She will ensure Organization is preferably considered an active partner in Tanzania
· Ensure Projects and SPAD have their indicator tracking table updated every month, and share the status of project implementation with project implementers for project review.
· Work together with the project coordinator on reflection and feedback meetings with grants and SPAD project beneficiaries, and escalate learnings for project improvement.
· Assist dissemination of evaluation findings to Grants and SPAD stakeholders, including close out workshops of projects closed in the locations.
· Ensure lessons learnt, successful practices and recommendations, are analyzed, documented and disseminated for Grants and SPAD projects.
· Develop abstracts and present projects achievements gained in assigned and disseminate in the conferences locally
· Every quarter use a GLH Learning trackers to document on positive and negative impacts the project interventions has realized across the intervention communities and share.
· Provide appropriate information on the project(s) to facilitate effective engagement with donor and authorities from multiple level of Tanzania government as required. He/She will ensure Organization is preferably considered an active partner in Tanzania
· Ensure Projects and SPAD have their indicator tracking table updated every month, and share the status of project implementation with project implementers for project review.
· Work together with the project coordinator on reflection and feedback meetings with grants and SPAD project beneficiaries, and escalate learnings for project improvement.
· Assist dissemination of evaluation findings to Grants and SPAD stakeholders, including close out workshops of projects closed in the locations.
· Ensure lessons learnt, successful practices and recommendations, are analyzed, documented and disseminated for Grants and SPAD projects.
· Develop abstracts and present projects achievements gained in assigned and disseminate in the conferences locally
MERL Capacity Building
· Lead feedback and accountability mechanism training to staffs
and partners as well projects’ beneficiaries, and ensure all learning from
feedback are used to improve project progresses and performance.
· In collaboration with the Project Coordinator, Identify MERL training needs of grants and SPAD project implementers and provide capacity building as needed.
· Support and ensure grants and SPAD implementation staff understand and are able to perform their role in MERL and Results based programming.
· Building capacity and knowledge of staff in the locations on MERL system usage and other grants specific MIS, datasheet, and dashboards.
· Coordinate the project and partner’s team in the MERL associated issues make analysis of evaluation and survey’s findings including report-writing,
· In collaboration with the Project Coordinator, Identify MERL training needs of grants and SPAD project implementers and provide capacity building as needed.
· Support and ensure grants and SPAD implementation staff understand and are able to perform their role in MERL and Results based programming.
· Building capacity and knowledge of staff in the locations on MERL system usage and other grants specific MIS, datasheet, and dashboards.
· Coordinate the project and partner’s team in the MERL associated issues make analysis of evaluation and survey’s findings including report-writing,
MERL and Other Program Databases.
· Coordinate
Project set up and design in MERL system, ensure project managers and
coordinators are active with their roles in the MERL system.
· Serve as key support to Project Managers in creating projects within the system, with a specific focus on Monitoring and Evaluation (M&E) section.
· For project assigned in MERL system, ensure accurate and comprehensive inclusion of M&E components in MERL system, aligning with project requirements and organizational standards.
· For assigned project in MERL system assigned as M&E manager or Officer, updated with output data on quarterly/annual basis for outputs indicators and develop dashboards and presentation.
· Developing routine data collection and validation system and implementing data analyses for internal evaluations, and other strategies that optimize statistical efficiency and quality;
· Manage and lead functionals and usage of existing Programmatic reporting systems (i.e., BEST, DHIS2, MIS-SAVIX.) as well as the customized data asset based tools e.g TWB
· Serve as key support to Project Managers in creating projects within the system, with a specific focus on Monitoring and Evaluation (M&E) section.
· For project assigned in MERL system, ensure accurate and comprehensive inclusion of M&E components in MERL system, aligning with project requirements and organizational standards.
· For assigned project in MERL system assigned as M&E manager or Officer, updated with output data on quarterly/annual basis for outputs indicators and develop dashboards and presentation.
· Developing routine data collection and validation system and implementing data analyses for internal evaluations, and other strategies that optimize statistical efficiency and quality;
· Manage and lead functionals and usage of existing Programmatic reporting systems (i.e., BEST, DHIS2, MIS-SAVIX.) as well as the customized data asset based tools e.g TWB
Requirements
Knowledge and Experience
· Bachelor degree or equivalent in
Computer Science, Statistics, Development Studies, Social Studies, or a related
field, having a masters degree is an added advantage.
· More than 5 years of relevant field-based M&E experience, including significant time in monitoring and evaluation for development, research experience is an asset.
· Minimum of 5 years of providing training, and in a supervisory and/or management role, in monitoring and evaluation to all levels of stakeholders;
· Experiences in M&E of Education projects, Child protection, Livelihood projects, and VSLA projects, and youth empowerment Projects.
· Good knowledge of conducting qualitative and quantitative research methodologies, principles, statistical definitions, scientific tools, and techniques
· Strong conceptual and analytical skills for planning, monitoring, evaluation, learning, and accountability
· Ability to use cost effective and online applications for mobile data collection and data management
· Ability to work independently with minimal supervision
· Ability and willingness to travel within the supported districts
· This position requires high computer literacy with a full knowledge of office applications, i.e., MS Word, Excel, PowerPoint, Outlook and Internet and analysis statistical packages such as SPSS, STATA,, Epi-Info and others related packages.
· Fluent written and spoken English language skills required.
· Experience with rights based participatory MER approaches including social audit.
· More than 5 years of relevant field-based M&E experience, including significant time in monitoring and evaluation for development, research experience is an asset.
· Minimum of 5 years of providing training, and in a supervisory and/or management role, in monitoring and evaluation to all levels of stakeholders;
· Experiences in M&E of Education projects, Child protection, Livelihood projects, and VSLA projects, and youth empowerment Projects.
· Good knowledge of conducting qualitative and quantitative research methodologies, principles, statistical definitions, scientific tools, and techniques
· Strong conceptual and analytical skills for planning, monitoring, evaluation, learning, and accountability
· Ability to use cost effective and online applications for mobile data collection and data management
· Ability to work independently with minimal supervision
· Ability and willingness to travel within the supported districts
· This position requires high computer literacy with a full knowledge of office applications, i.e., MS Word, Excel, PowerPoint, Outlook and Internet and analysis statistical packages such as SPSS, STATA,, Epi-Info and others related packages.
· Fluent written and spoken English language skills required.
· Experience with rights based participatory MER approaches including social audit.
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